Secretarial Practices Services in Pakistan


Secretarial practices or corporate secretarial practices in Pakistan includes all functions performed to ensure compliance with respect to requirements of the Companies Act, 2017, Memorandum of Association, Articles of Association and all other applicable acts, ordinances, rules and regulations concerning the statutory meeting, general meetings, extra ordinary general meetings, board meeting, committees meeting, recording and keeping minutes of meetings, resolutions, agenda, quorum, proceedings of election of directors, e-voting, dissemination of notices, maintaining statutory registers, recording of shares transfer and transmission, payment of dividend, filing statutory returns to relevant registrar along with other required documents and other filing to fulfill legal requirements.

Corporate law experts of team IBI-Remedium provide professional corporate secretarial services in Pakistan to its clients in a timely manner to avoid any penalty for late filing, non-filing or non-compliance with any applicable law and help clients to achieve their commercial objective without worrying about complex and time constraint legal formalities.

Corporate secretarial practices in Pakistan includes all those corporate secretarial practices that are customarily performed by a qualified company secretary and usually include followings:

  1. To ensure compliance of the provisions of the Companies Act, 2017 and Rules made there under and other statutes and by-laws of the company.
  2. To ensure that business of the company is conducted in accordance with its objects as contained in its memorandum of association.
  3. To ensure that affairs of the company are managed in accordance with its objects contained in the articles of association and the provisions of the Companies Act, 2017.
  4. To prepare the agenda in consultation with the Chairman and the other documents for all the meetings of the board of directors.
  5. To arrange with and to call and hold meetings of the board and to prepare a correct record of proceedings.
  6. To attend the board meetings in order to ensure that the legal requirements are fulfilled, and provide such information as are necessary.
  7. To prepare, in consultation with the Chairman, the agenda and the other documents for the general meetings.
  8. To arrange with the consultation of Chairman the annual and extraordinary general meetings of the company and to attend such meetings in order to ensure compliance with the legal requirements and to make correct record thereof.
  9. To carry out all matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers.
  10. To prepare, approve, agreements, leases, legal forms and other official documents on the company's behalf, when authorized by the board of directors or the executive responsible.
  11. To advise, in conjunctions with the company's legal advisor, the chief executive or other executive, in respect of the legal matters, as required.
  12. To see whether legal requirements of the allotment, issuance and transfer of share certificates, mortgage and charges, have been complied with.
  13. To make arrangement for the payment of the dividend within prescribed period as provided under the provisions of the Act.
  14. Proper maintenance of books and registers of the company as required under the provisions of the Act.